DMS233 (2 weeks)

Effective Strategic

Electronic Document Management Systems

With Business Process Automation

Assisting You Provide Better

• Business Processes Support
• Customer Satisfaction
• Manage Knowledge
• Increase Management Control
• Empower Employees
• Preparing Request for Proposals
• Preparing Bidding Documents

Covering: Needs Analysis, Implementation Strategies, Technical Specifications & Procedures, Security and Compliance with Good & Best Management Practices

Includes: A Hands On-Workshop to Apply the Methods Discussed

A VERY PRACTICAL PROGRAM

A 2 week Intensive Workshop

Program Schedule

Worldwide Training Dates	USA Training Schedule
8-19 Oct 2008 (London) 3-14 Nov 2008 (Kula Lumpur) 16-27 Nov 2008 (Dubai) 4-15 Jan 2009 (Dubai)	16-27 Sept 08 (San Francisco) 24 Sept - 5 Oct 08 (San Francisco) 11-22 Dec 08 (San Francisco) 22 Dec - 2 Jan 09 (New York)

Benefits you can Expect from Attending this Program

1. Understanding the Benefits to your organization of Implementing the EDMS System, including

2. Managing your Documents more  Efficiently

3. Not Loosing your Documents

4. Being able to Quickly retrieve Documents

5. Being able to Build Case Files Quickly and Effectively

6. Prevent Mistakes by Use of Outdated /Revised Documents

7. Improve Internal Customer Satisfaction

8. Increase External Customer Satisfaction

9. Empower your Decision Makers at every level in your organization

10. Increase management Control over your ORGANIZATIONAL Processes

11. Reduce Costs

12. Save Space

13. …

14. Understand the Real Documentation Needs of your Organization over the Next 10-20 years

15. Specifying your EDMS Requirements to your Implementation Contractor/Consultant

16. Better Monitoring and Control of your EDMS Contractor/Consultant

17. Develop Effective (Business Strategic Objectives Oriented) Document Security and Access Control System

18. Understand Specifying Audit Features for your EDMS.

19. Effectively Choosing an EDMS System – Software Solution

20. Effectively Choosing an Implementation Contractor

21. Improving you Existing Documentation System

22. Bringing your Documentation System in Compliance with the International Standards, Good Practices and Best Practices

23. Help you Get in an Innovation Frame of Mind.

24. Preparing Request for Proposals

25. Preparing Bidding Documents

This program is not any Software Specific. It applies irrespective of which software you choose to implement in your organization.

• To get the best benefits you must get a team of Documentation Professionals exposed to these issues BEFORE you Specify/Finalize any Major Change in your Existing Documentation System. Later exposure usually results in substantial rework to your EDMS Specs and Plans.

Why this EDMS & Business Process Automation Program?

This technology creates a single computer database of all your organization's Documents, Specifications, Procedures, Drawings, Reports, CAD, Microfilms, Photographs, FAX, Correspondence, Forms ... You can find and access any of these (if authorized) through your computer from your office, home or when traveling. You can find all documents relating to a particular issue within seconds .. You can send a copy of your findings to others..

The advantages of EDMS are obvious - Increased Customer Satisfaction, Reduced Response Times, Productivity Improvement, Improved Quality of Service, Compliance with Good and Best Management Practices and  Document Control and Knowledge Management. And helps you integrate to your organization's Knowledge and Information Sharing with Internet Plans.

But ... Implemented or Maintained without proper strategy could lead to large recurring costs and huge reorganization costs.

Also ... Technology is changing fast ... whether you are planning a New EDMS or Upgrading or Maintaining a EDMS you need to understand the way the Technology is Going before taking the Technical and Business Decisions.

Your Organization or Consultants may lack the Multidiscipline Knowledge required to Specify and Design EDMS and KM Systems that will last you for the next decades.

ETL has done the necessary research to bring you all this knowledge. ETL keeps this information continually updated.

This Program is relevant irrespective of the IT Software Solution you plan to adopt or Develop Inhouse for Knowledge Management and EDMS.

Who should attend ...

All those responsible for Recommending Strategy or Implementing the Setup, Specifying, Design, Development, Deployment or Maintenance of Electronic Document Management Systems and Knowledge Management Systems (KM).

Program Content

1. Objective of Document Management Systems
2. EDMS Systems and Direction of the Technology
3. Role to Documents in our Business
   • Supporting Business Processes
   • Legal Requirements
   • Knowledge Management
4. Features of EDMS Systems
5. Strategies for EDMS Implementation
6. Understanding Good Management Practices and Role Documents Play
7. Assessing Documentation Needs for the Business Processes
8. Knowledge Management through EDMS Systems
9. EDMS System Implementation
   • Analyzing Needs
   • Choosing Implementation Strategy
   • Technical Specifications & Procedures
   • Scanning
   • Storage Structure
   • OCR or Vectorization
   • Indexing
   • Security
   • Workflow
   • Contracting Arrangement
   • Monitoring Implementation
   • Testing and Acceptance
   • Operation Support
10. Business Process Automation & Workflow Systems
11. Understanding Workflow Integration
12. Identification of Business Processes
13. Identification of Business Processes Needing Workflow
14. Technical Specifications and Implementation Procedures
15. Implementing Workflow with EDMS and Knowledge Management Systems
16. Program Recommendations & Action Plan

For Latest Program Schedule Email:

     dms233@EuroTraining.com

Registration Recommendations

It is recommended you nominate two participants together for this program.

Single nominations will also be considered.

About ETL and this Program…

While designing this program ETL’s Objective was to research, compile and keep updated at one place the best worldwide methodologies in EDMS and have the same available to industry as one training program.

Many case studies are discussed in this program including those from Business, Industry, Government and Service Organizations.

REGISTRATION INFORMATION

1. Please complete the Registration Form (Available at http://www.eurotraining.com/etl-reg.html) and FAX to UK +44 207 6811444 or Email to: euro@eurotraining.com

2. Fee is USD $7,800 per participant includes Course Materials, Certificate, Refreshments and Lunch.

3. Accommodation is not included in Program fee. Special rates will be available at venue hotel for the participants.

4. Program Fee information is available by Emailing:  fees@eurotraining.com. Fee is payable by Bank Transfer or Bank Draft in favor of the local representative office.

5. Early Registration & Payment discount is 10% - if registration and fee payment is made at least 45 days before start of the program.

6. Fee includes Course Materials, Certificate/s, Refreshments and Lunch. Program Timings are 8:30 AM to 2:30 PM but on some days (to be announced by instructor/s) you may be asked to attend from 3:00 PM to 7:30 PM. For First Day Program Timings see your Joining Instructions.

Effective Strategic Electronic Document Management Systems With Business Process Automation DMS233