Program Schedule

Program Overview

• Managing Competitive Tendering based Contracts

• Single Source Contract Management

• Negotiated Contract Management 

For each Contract Type we discuss best practices for...

1. Pre-Award Planning

2. Scope Formulation

3. Contracting Strategy Formulation

4. Prequalification

5. Preparing/Reviewing Contract Conditions

6. Preparing/Reviewing Special Technical Requirements

7. Tender Package Preparation

8. Bidding Process Management

9. Bid Evaluation

10. Award and Contract Agreement

Program Content

• Industry Terminology and Standards

• Pre-Award Work Process Flow Charts

Understanding the Need for, and, How to Prepare and/or Analyze:-

1. Project Definition

2. Scope of Work

3. Work Schedule

4. Cost Estimation

5. Choosing Contract Price Risk you want to take

   • Fixed Price - Lump Sum

   • Fixed Price - Unit Rates

   • Fixed Price - Part Lump Sum and Part Unit Prices

   • Reimbursable Contracts Types

   • Request for Proposals - Beauty Show

6. Open Tender, Limited Tender, or, Single Source

7. Company Policy - Impartiality in Bidding and Ethical Standards

8. Planning the Tendering Project

9. Invitation to Prequalify or Register

10. Prequalification Form

11. Tender Package Preparation

    • Technical Bid Documents

    • Key Technical Requirements

    • Handling Scope Related Risks

    • Tender Package Preparation...

    • Commercial Bid Documents

    • Key Contract Provisions

    • Variation Pricing

    • Attached Documents

    • Referenced Documents

12. Managing the Bidding Stage

    • Document Delivery

    • Handling Queries

    • Bidder Meetings

    • Site Visits

    • Managing Contacts with Bidders

13. Bid Evaluation

    • Bid Completeness Check

    • Implication of Bid Programs, Schedules, Projected Progress etc. Submissions

    • Handling Bid Reservations

    • Alternate Proposals Evaluation and Handling

    • Making Bids Comparable by bringing to same basis

    • Bid Clarifications during Evaluation

    • Negotiations during Evaluations

    • Award Recommendations

14. Award

    • Letter of Intent

    • Letter to Proceed

    • Letter of Award

15. Bonds and Guarantees

16. Contract Agreement

17. Intimating Unsuccessful Bidders

18. Good Management Practices

19. IT Tools to ...

    • Increase Productivity

    • Improve Quality (Meeting Real Needs)

    • Reducing Costs

    • Implementing E-Tendering

20. Implementing Improvements

Who Should Attend?

1. This program is intended for all engineers and other professionals involved in tender formulation, preparation, evaluation or award.

2. This program is suitable as a refresher program for experienced staff - it introduces them to the best practices in this area.

3. For the new professional it will provide a quick start into this area of expertise - they will become productive on his job almost immediately.

Prerequisites and Program Pre-Preparation

None. This program is in English.